Planning for your Grads party can be hard and time consuming. I know it was for me when I planned my son’s.
Since I live on a budget, I planned a year in advance. This way it didn’t hurt my wallet as much.
I know graduation is only about a month away, you still have plenty of time to plan your Grads’ party and keep the budget down.
Let’s keep this as simple as possible. I have found out that you don’t need to spend a lot of money do have a real nice party for your Grad.
Keep in mind this is a party for them, not you. Most kids don’t want all the stuff we want. Like, expensive decorations, an array of food or a grand venue. The only thing our kids want are their friends and family, the gifts and some food to eat. Maybe a game or two to play.
1.Food: Ask your child what is the one (1) food they would like to have. If your kid likes this food then all his/her friends will too. (No waste).
*If you don’t want to cook, I suggest going to your local grocery store and ask them to make up fruit trays, vegetable trays, cheese tray and a lunch meat tray. This is simple, convenient and you will only have to purchase a few more items (chips, dip, and buns) and you are done. You want to call now to make sure the grocer has plenty of time.
*If you and your family are cooks then you can do your own catering. You can cook a large ham, hamburgers/hotdogs on the grill, make sloppy joes, meatballs (for sub sandwich) or a vat of spaghetti. You can have a salad, baked beans, make grandma’s potato salad and some fruit.
*The key here is at least one main dish (I suggest 2 just for variety), 2-4 side dishes and a couple snack items (chips, fruit, raw veggies).
2.Drinks: Bottled water and lots of it. You can buy 12 packs of pop/cola. In my family we have to have sweet ice tea. Lemonade is always a favorite. You can do a punch of some sort. But there always has to be someone filling the bowl. Have plenty of ice. Have a cooler full of ice.
3.Cake: No need to go fancy (unless you want to). Have your local bakery make a sheet cake that has a creative top. Like: your kids school mascot and the year. Use your imagination.
4.Decorations: Keep this simple too. Some balloons in school colors, a Graduation sign, and a few center pieces. You don’t have to decorate every table.
My centerpieces were my sons’ senior pictures and a couple baby pictures put in frames with confetti on the tables. Simple, cheap and easy.
5.Gift table/picture table: If you don’t use pictures for center pieces you can do a montage of pictures on foam board or a DVD loaded with pictures. This table can also be the gift table.
Get a box, cut a hole in the top (so cards can be placed inside and wrap box with wrapping paper. Have plenty of space for wrapped gifts as well.
6.Items for party:
*Table clothes, enough to cover all tables. It makes a big impact and it’s pretty.
*Plates, napkin, silverware, cups: Dinner plates: enough for 2 per person. Cake plates: enough for every person, Napkins: 2 per person, Silverware: 2 per person, Cups: 2 per person. You may have leftovers, but better safe than sorry.
*Crock pots, warmers, roasting pans,
*Coolers: to hold ice and cans of pop/soda/cola
*Serving utensils: forks, spoons, tongs,
*Extension cords: for crock pots, TV and anything that needs to be plugged in.
*Tents: if being held outside
*Chairs/Tables: you can ask in the invitations for people to bring chairs, you can rents chairs and tables. You can also ask your local churches if they would lend/rent out chairs/tables
*Trash cans/bags: at least 2 large trash cans
*Helpers for set up and clean up: I suggests 3-4 helpers
*Leftover containers: containers that you can freeze or containers to send home with people
*Condiments: for sandwiches
Tips: Plan for everyone to have at least one serving of the main dish and ½ eating the sides. 1/2 of your guests will eat cake, plan accordingly.
Drinks: plan at least 2 bottles of water and one other drink. Especially if your party is outside in the heat.
Partycity.com is a great website to get your supplies
Make sure there is plenty of parking.
Send out invitations at least 2 weeks in advance. I recommend 1 month ahead so people can plan for the big day.
Don’t forget to remind your Grad to send “Thank You” notes to every person that helped with the Graduation party or sent/gave a gift. You want to send these out as soon as possible but no later than 1 week after the event.
LAST: Have fun, relax, take pictures (or have someone do that for you) and watch how much fun your Grad will have at their special day, celebrating them and their achievement.
If you have any questions please leave in a comment. I will respond within 24 hours…..Promise.
Let me know if this is something you liked or what you will use. Thanks.