I love our family reunions. I like reconnecting with my family which are my friends too. I like catching up with everyone, playing games, looking at pictures, hanging out and I love all the food.
If you are planning a reunion this year I have a few helpful tips.
First: Ask for help, you can’t do this by yourself. In our family we have a group of cousins that pitch in and help. There are 5 of us that generally do all the planning, date setting, organizing, set up and clean up.
Second: Pick the date/time. You need to pick your date and time at least 2 months in advance. We do ours about 6 months ahead. Because we have so many that come out of state and we need to be sure this is the final date for them to have time to arrange their schedules.
Third: Pick venue. Decide where you are going to have the reunion. It could be someone’s home, a city park, the country club. Make sure you have your reservations in place.
Fourth: Food options. Have a chat with your committee to see what options they are wanting. You could have it catered, you can assign what foods to bring by what family, and you can do a pot luck style, or the committee provided the main dishes (meats) and everyone bring a side.
Fifth: Make a list. You and you team of helpers need to make a list of everything you will need for the day of the reunion. Such as, plates, cups, silverware, ice, coolers, trash bags, table clothes, extension cords.
Once the list is made then divvy out who’s getting what. This helps relieve the pressure for one person to get everything. You can also ask other family members besides your team to help purchase a few items if needed.
You could also do a day shopping spree with your helpers. This way you have everything at one time and no need to any more shopping.
Sixth: Send out invitations. I recommend social media as your first invites. Do this about 2 months ahead as a reminder. Then mail or send e-mail or social media reminders a month in advance.
If you want you can have a DJ come in and play music or a band.
Eighth: Set-up/clean-up. Here’s where your committee comes in handy. Make sure you have everything you need and have your team meet you at the venue at least 1-2 hours in advance. You will need this time to put table sloths on, make sure bathrooms are clean, setting up food stations, drink stations, games, the band or DJ.
The clean-up is just as important. You want to make sure the venue is just like you found it, if not better. Make sure you help take out the trash, sweep up you mess, wipe off tables and chairs. This will also help your family remember everything they brought. No need for a lost and found each year.
Ninth: Remember what worked and didn’t work. After you get home rest a day and think about the things you want to do different the next time. Call your helpers and see what they have to say too. Make a list of what worked and what didn’t so you can be sure to make your reunion better the following year.
If you would like more information on planning a family reunion, please go to the top of the page and click on the “BOOKS” tab. I have written a short book on family reunions. It is a step by step guide with lots of helpful tips. Only $3.99 and you can have it the same day to help you get started.
I will give away (for free) my book to the first 3 people that e-mail me at firstname.lastname@example.org In the e-mail please provide your name and e-mail address you want your book delivered to. Promo ends on July 3rd.
I hope these tips and book help you and your family have the best reunion.
Please let me know what worked for you or what didn’t work.
Do you have any helpful tips for a family reunion?